Two different provisions of ACA -
Employer Shared Responsibility provisions and Full Time Equivalents provisions
- require employers to track employees' time in a way that is auditable,
accurate and evidentiary. Old-fashioned honor systems like paper time
sheets provide no evidentiary value since they can be lost, destroyed or
falsified. In fact, mechanical time clocks have similar limitations. Time
tracking is necessary to determine (a) whether the employer is subject to the
Employer Shared Responsibility provisions and (b) the employer's number of
Full Time Equivalents since FTEs determine whether a company is an
"applicable large employer."
An applicable large employer will be
liable for an Employer Shared Responsibility payment if they do not offer qualified
health coverage for at least 95% of its FTEs.
For
some employers, the ACA employee time tracking burden is even greater and more
complicated. Beginning July 1 2016, nursing homes (long-term care facilities)
will be required to submit their employee time tracking and patient census data
through a new "Payroll-Based Journal" system at the Centers for
Medicare and Medicaid Services (CMS).
Such data submission is not easily done if the facility uses a
mechanical time clock or a time sheet system as these systems provide no
digital evidentiary value.
Larger
employers long ago migrated from honor system time and attendance systems to
automated time and attendance systems that interface with their payroll
software providing them with faster, more accurate payroll processing but now
Commercial Technology Group's President, Pat Ward, says smaller and
medium-sized businesses are acquiring sophisticated time and attendance systems
to reduce risk of incurring fines for ACA non-compliance.
Ward's clients include county school systems, hospitals, nursing homes, staffing companies, manufacturers, government agencies, city governments, coal mines, banks, law firms, retailers, manufacturers and more. Commercial Technology is located at 888 Oakwood Rd. in Charleston and has a website at www.comtechwv.com.
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